Planned Preventative
Maintenance
Scheduled maintenance contracts for commercial properties across Lincolnshire. Regular inspections, condition reporting, routine upkeep, and reactive call-out — one contractor, fixed programme, documented throughout.
What Is Planned Preventative Maintenance?
Planned preventative maintenance (PPM) is a scheduled programme of regular inspections and routine upkeep designed to keep a commercial property in good condition — and to catch problems early, before they become expensive. Unlike reactive maintenance (fixing things after they break), PPM prevents problems from occurring in the first place. For commercial tenants, it is also the most cost-effective way to protect against a large dilapidations bill at lease end.
What's Included
Our PPM Service
A complete planned maintenance programme tailored to your property and lease obligations.
Scheduled Inspections
Monthly or quarterly site visits to inspect and record the condition of all areas — structure, decoration, flooring, fixtures, and welfare facilities.
Routine Maintenance Works
Touch-up decoration, minor repairs, sealant renewal, door and hardware adjustments, and all the small jobs that prevent bigger problems.
Condition Reporting
Written and photographic condition reports after every visit. A running record of the property's state — useful for tenants, landlords, and solicitors.
Reactive Call-Out
Priority response for reactive maintenance issues between scheduled visits. One number, one contractor, one invoice.
End-of-Tenancy Readiness
Regular upkeep throughout the lease means the dilapidations claim at lease end is minimal. We keep records to evidence the maintained condition.
Multi-Site Management
Portfolio maintenance for commercial landlords with multiple units. Coordinated programmes, consolidated invoicing, and a single point of contact.
The Connection
PPM Prevents Costly Dilapidations Claims
The most expensive dilapidations cases — where tenants face five and six-figure claims at lease end — almost always share the same root cause: nothing was maintained during the tenancy. A 5-year lease with no ongoing upkeep produces years of deferred decoration, accumulated wear, and defects that compound over time. The schedule of dilapidations arrives and the list is long.
A PPM contract removes that risk. Regular maintenance keeps the property in good order throughout the lease, and our condition reports give you documented evidence of that maintained state — directly usable if you need to challenge items on a dilapidations schedule.
Commercial DilapidationsWho We Work With
PPM Contracts For
Commercial Landlords
Protect asset value, maintain condition records, and reduce the cost and friction of re-letting. We keep your properties in good order between tenancies.
Commercial Tenants
Satisfy your lease repair covenants on a rolling basis and avoid a large dilapidations bill at lease end. Regular documented maintenance is your best defence.
Office & Facilities Managers
One contractor handling all planned and reactive maintenance across your premises. Fewer suppliers, simpler approvals, and a consistent standard of work.
Multi-Site Operators
Coordinated maintenance programmes across multiple units or branches. Consolidated reporting and invoicing so your finance team has one line item, not twenty.
The Case for PPM
Why Planned Maintenance Pays
Broader Commercial Capability
Commercial Property Maintenance
LWR Group provides a full range of commercial property maintenance services alongside PPM contracts — from reactive repairs and one-off refurbishments through to full lease-end dilapidations works. One contractor for the full lifecycle of a commercial tenancy.
Commercial Property MaintenanceCommon Questions
PPM FAQs
Planned preventative maintenance (PPM) is a scheduled programme of routine inspections, minor repairs, and upkeep carried out at regular intervals — typically monthly or quarterly — to keep a property in good condition and prevent small issues from becoming costly problems. Unlike reactive maintenance (which responds to problems after they occur), PPM identifies and addresses defects early. For commercial properties, PPM is also the most cost-effective way to satisfy the repair covenants in a commercial lease and minimise the dilapidations claim at lease end.
A properly maintained property with documented condition records throughout the lease is in a fundamentally better position when the dilapidations schedule arrives. First, the physical condition of the property is better — fewer years of deferred maintenance means fewer items on the schedule. Second, the condition records we provide give you photographic and written evidence of the maintained state, which can be used to challenge items on the landlord's schedule. The most expensive dilapidations claims come from properties where nothing was maintained during a 5–10 year lease. Regular PPM prevents that scenario.
Our PPM contracts are tailored to the property and agreed at the start. A typical contract includes: monthly or quarterly site visits; written and photographic condition reports after each visit; a schedule of routine works carried out during each visit (decoration touch-ups, sealant renewal, door adjustments, minor repairs); priority reactive call-out between scheduled visits; and consolidated monthly invoicing. We can also include larger planned works (redecoration cycles, flooring replacement, external maintenance) at agreed intervals.
Yes. We work with commercial units of all sizes, from small office suites and retail units through to large industrial and warehouse premises. Smaller units typically benefit from quarterly visits rather than monthly, which keeps costs proportionate to the size of the property. The value of PPM — a maintained condition record and prevention of large repair bills — applies at any scale.
Yes. All our PPM contracts include priority reactive call-out between scheduled visits. If a defect arises between visits — a leak, a broken door, a damaged floor — you have one number to call and we respond as a priority. Reactive works are invoiced separately to the planned programme, giving you clear visibility of planned vs unplanned costs.
We cover all commercial and industrial areas across Lincolnshire: Lincoln city centre and all industrial estates (Tritton Road, Whisby Road, Outer Circle Road, Doddington Road), North Hykeham, Sleaford, Newark, Grantham, Gainsborough, Boston, Louth, and surrounding areas. For multi-site operators with premises across Lincolnshire and into adjacent counties, contact us to discuss coverage.
Where We Work
Covering Commercial Properties Across Lincolnshire
Lincoln city centre and all industrial estates · North Hykeham · Sleaford · Newark · Grantham · Gainsborough · Boston · Louth · Spalding · rural commercial premises countywide. Multi-site operators with premises across adjacent counties — contact us to discuss.
Call 07383 485 714 to discuss a PPM contract for your property.
Interested in a PPM Contract?
Tell us about your property and your requirements. We'll put together a planned maintenance programme with a fixed monthly cost and a clear scope of works.